PRIVACY POLICY – Young British Designers
Introduction
At YBD we are committed to protecting and respecting your privacy. We would like you to understand how we collect and use information about you:
what personal data we collect and store about you, and how we collect it
why we collect personal data and what we do with it the categories of third parties with whom we share your personal data
how we retain your information and keep it secure your rights and how to exercise them
YOUR INFORMATION
We want you to know exactly how we use and why we need your details. You can change your mind about how we contact you and what personal details we hold, at any time.
There are three sources we use to collect and then store your personal information at Young British Designers.
- Creating an Account & Placing an Order
- Guest Checkout including Placing an Order
- Signing up to our Mailing List via Email Opt-In
Lawful processing
We must have a lawful reason to process personal data and we always ensure that this is the case. We will only use your personal data for the purposes for which we collected it, unless we fairly consider that we need it for another reason that is compatible with the original purpose.
Below are the lawful basis that we use.
Contractual obligations
In certain circumstances, we need your personal data to comply with our contractual obligations.
For example, if you order an item from us for home delivery, we’ll collect your address details to deliver your purchase, and pass them to our courier.
to identify you
to respond to your inquiries
to allow you to register an account or set up a wish list
to provide our products and services, including enabling them to be delivered to you and contacting you about your order (for example, regarding stock or availability)
to carry out billing and administration activities, including refunds and credits
Of course, you are not obliged to provide us with any of this information, but if you chose not to, we may be unable to provide the product or service that you have requested.
Legitimate interest
In specific situations, we require your data to pursue our legitimate business interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests.
For example:
to conduct and manage our business
or identify suspicious purchasing activity
or to ensure our website and systems are secure
Legal compliance
If the law requires us to, we may need to collect and process your data.
For example, we can pass on details of people involved in fraud or other criminal activity to the law enforcement agencies
Consent
In specific situations, we will collect and process your data with your consent.
For example, when you tick a box to receive email newsletters.
You will always have the option to withdraw your consent at any time
1 a.) Creating an Account & Placing an Order
We will ask for the following information when you create an account and place an order with us;
- Name, Home Address, Email Address, Shipping & Credit/Debit Card Billing Address (if different).
- Contact telephone numbers may also be requested so that we may contact you if there is a problem with your order.
You will also be given the opportunity whilst creating your account to opt in to receive marketing communications from us, via email. If you choose not to opt in, you will only receive emails from us regarding your order, including Order Confirmation, Shipping & Returns information.
We may also obtain information about you as a result of authentication or identity checks. In some isolated instances, we may ask for your telephone number or personal identification verification in the form of photographic evidence.
We do not store any details of your debit or credit cards or other financial details other than the billing address.
We also use your personal data (and YBD Cookies) to store items you place in your basket but do not purchase. The item (s) will remain in your basket for 30 days, but will not be reserved or removed from stock and are therefore always subject to stock availability.
Lawful Basis for Processing & Storage
All this information is lawfully necessary to process, fraud check and notify you of acceptance of your order &anp; delivery arrangements, as outlined in Article 6 of the GDPR, under lawful basis (b.) ‘Contract’.
- We will store your data for 36 months. If there is no activity (confirmed orders) through your account after this period of time, we will remove your details.
1 b.) Guest Checkout including Placing an Order
We will ask for the following information when you check-out as a guest when placing an order with us;
- Name, Home Address, Email Address, Shipping & Credit/Debit Card Billing Address (if different).
- Contact telephone numbers may also be requested so that we may contact you if there is a problem with your order.
You will also be given the opportunity when checking out to opt in to receive marketing communications from us, via email. If you chose not to opt in, you will only receive emails from us regarding your order, including – Order Confirmation, Shipping & Returns information.
We may also obtain information about you as a result of authentication or identity checks. In some isolated instances, we may ask for your telephone number or personal identification verification in the form of photographic evidence.
We do not store any details of your debit or credit cards or other financial details other than the billing address.
We also use your personal data (and YBD Cookies) to store items you place in your basket but do not purchase. The item (s) will remain in your basket for 30 days, but will not be reserved or removed from stock and are therefore always subject to stock availability.
Lawful Basis for Processing & Storage
All this information is lawfully necessary to process, fraud check and notify you of acceptance of your order & delivery arrangements, as outlined in Article 6 of the GDPR, under lawful basis (b) ‘Contract’.
- We will store your data for 24 months. If you don’t make a repeat order within 24 months or create an account after your first order, we will remove your details.
1 c.) Mailing List Opt-ins (without purchasing)
We will ask for the following information when you sign up to our mailing list via email opt in.
- Name, Email Address, Month of Birth.
Lawful Basis for Processing & Storage
This information is lawfully necessary to process, as outlined in Article 6 of the GDPR, under lawful basis a.) ‘Consent’.
- We will store your data for 12 months. If you do not open an email from us within this time, we will remove your details.
You can opt out at any time – simply select ‘Unsubscribe’ in the footer in any of our emails, and we will remove your details from our database.
2. SAFETY & SECURITY OF YOUR INFORMATION
Our site uses industry standard secure server technology software to ensure your information is protected whenever you place an order or access your account information. This software (known as Secure Socket Layer or SSL) encrypts all information you input before it is sent to us to minimise the risk of this being intercepted before it is received by us.
We confirm that any information we collect from you will only be used lawfully and in accordance with United Kingdom Data Protection Legislation (the Data Protection Act 1998) and the new EU General Data Protection Regulation 2018.
The following Payment Methods are available on our site;
We accept online payment in a secure environment by the following methods:
- Credit or Debit Card. We currently accept Mastercard, Discover, Visa, American Express and Solo via the Stripe payment gateway.
- Apple Pay. Please note that you must already have Apple Pay Set up on your device before attempting to make a purchase.
- Paypal Express.
All transactions are shown in GBP (£), HKD, USD ($), and EURO (€)
We do not store any of your payment card details on YoungBritishDesigners.com
A Secure Shopping Guarantee has been established for every payment transaction made on our site. If any unauthorised charges were to appear as a result of shopping with Young British Designers, you must notify your debit or credit card provider in accordance with their reporting rules and procedures.
3. SHARING YOUR PERSONAL DATA
Young British Designers respects the privacy rights of its online visitors and customers and recognises the importance of protecting the information they might provide.
We will not pass on your personal and account information to any other third-party organisation except those of our partners involved in authentication & identity checks and the delivery of any orders you may place with Young British Designers through this site.
Our delivery partners and their Privacy Policies are as follows;
- DHL - http://www.dhl.com/en/legal.html#privacy
- DPD - http://www.dpd.co.uk/privacy_policy.jsp
- Royal Mail - https://www.royalmail.com/privacy-policy/
We provide only the information they need to perform their specific services and they may only use your data for the exact purposes we specify in our contract with them.
If we stop using their services, any of your data held by them will either be deleted or made anonymous.
Sharing your data with third parties for their own purposes:
We would only do this in very specific circumstances and with your express consent.
Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.
If you have authorise a third party to submit a request on your behalf, we will ask them to provide proof that they have your permission before taking any action.
Any changes in our privacy policy will be posted on this site so you can ensure that you are fully informed of your rights and can notify us of any changes to your preferences.
This policy applies to this website, but not to websites we may link to & engage with and that are maintained by other companies & organisations. Young British Designers is not responsible for any personal information you may submit to third parties via links from our site. Please ensure you read the privacy policies of all other such companies & organisations before submitting your personal information.
